![]() Use a general salutation when addressing a letter with no contact person. For example, “To Whom it May Concern,” or “Dear Hiring Manager.”.Always use professional titles when addressing members of the clergy, elected officials, doctors or those who have earned their Ph.D. ![]() Use professional titles when appropriate.When addressing an entire family use the family’s last name preceded by “The.” For example, “The Smiths.”.Address a couple that lives together with their appropriate titles joined together with “and.” For example, “Ms.Address a married couple using “Mr.” and “Mrs.” followed by the shared last name. In a traditional address for a married couple who share the same last name, only use the last name once.John Doe,” or instead of writing “Jane Doe,” write ” Mrs. Use the correct titles when addressing recipients in any type of formal communication. Instead of writing “John Doe,” write “Mr.If your formal communication is not in terms of business, you do not need to include all four parts that the business letter format does, only include the formal salutation. Write each of these parts, one after another, on the left side of your letter. ![]() If you’re sending a business letter, use business letter format which includes four parts- the sender’s address and contact information, the date, the inside address and the salutation.
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